Your work office space

MN5

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Depends who you ask, Hooroo.
 
Research said that cubicles didn't work because they left everyone feeling isolated. Research said open plan didn't work because it was too fucking loud and was the cause of distractions.
 
The hot-desking stuff you're talking about is de rigueur and we have whole floors dedicated to it at work. The meeting rooms have largely been dispensed with in those areas and "collaboration spaces" established with the plushy noise-cancelling chairs dogmeat mentioned. There are cost savings to be made, particularly if the boss-types are just in meetings all day.
 
Does it work? Well, not always for me - there are certain measures that need to be applied to the systems I (and others) work on, that are a little specialised so that people can't just flog your credentials and log in from anywhere. They do that by fixing various network settings to certain ports and supplying appropriate bandwidth and security.
 
Anyway, the main thing is identifying the functions of the team, and whether those functions work in open plan i.e. they're collaborative, or whether they're task-driven and so benefit from a bit of isolation occasionally.
 
I think if you go basic for the next office refurb and establish a few things:
 
- Look at the appropriate phone system for hotdesks. Can be an expense you don't need if you're moving away from a traditional office, and a lot of your guys are direct call anyway. I barely use my desk phone, and there are always google hangouts or skype or whatever. 
 
- Set up every desk with a 24" monitor and get staff onto laptops or something like chromebooks. Makes flexibility more easy while still giving them a decent screen to work with. Maybe also something like this to sit the laptop PC on (<a data-ipb='nomediaparse' href='https://www.supplies.co.nz/#/Product/info/854667'>https://www.supplies.co.nz/#/Product/info/854667</a>) - that way you can have a dual screen thing, which I find very helpful and I know a bunch of accountants who do as well. More screens makes things a bit easier.
 
- Have "quiet" areas so that people can do those isolation tasks, whether they're a one-desk office, or a set of cubes, or whatever.
 
 
 
 
Short term office rental space for those meetings?
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Yeah something we're toying with but they can look a bit cheap and nasty sometimes. I'd ideally like somewhere I can dump my shit, get a couple of chairs in and some branded banners.

antipodean

Open floor plans are less productive.

Paekakboyz

Ministry of Ed have gone open plan and hot desk mad. With little or no storage space to push folks towards a paper-less environment.
 
I don't work there but have spoken to some folks that like the approach - but they've noted that some people work the system. One group pretty much have permanent desks as they arrive early enough to claim them each day. No idea what it does for or too team culture though.
 
I've got an office and need it for chats with staff or conversations that need to be private - let alone writing anything of substance where too much noise is a pain in the ass. Open plan can work but I reckon folks do need a bit of territory to make their own. Plus I think sometimes businesses go open plan when certain jobs/tasks/people don't really suit that environment, but get caught up along with everyone else.

barbarian

I think the hot desking would work well in some organisations, but not in others.
 
My job requires me to work closely with the same 2-3 people each day. If they were sitting in a different part of the office every day it would drive me insane, and I canâ€™t see how it would help my productivity.
 
I am open plan at the moment, after my last two jobs in which I had my own office. I thought Iâ€™d hate open plan, but I actually enjoy it. The reason is I love the people I work with, so itâ€™s really social and fun every day. With my own office I could go a day and barely say a word to anyone, you had to force yourself to get on your feet and go and talk to other people just to break the monotony of staring at a screen.
 
The noise can get a bit frustrating but you learn to tune it out, or just put the headphones on and drown it out with music.
 
But I can imagine if my workplace had a few morons then the open plan set-up would be hell.

Paekakboyz

That's the rub aye Barb. If you have people in offices but they are social etc you can still keep that connected vibe. We have one person in our broader team who is super introverted - great at her job and a fun person but she struggles with noise, an open plan living would be living hell for her.

antipodean

To expand on my hatred of all things open plan, following a redevelopment we went from this:
alt text
to this:

So you end feeling like you're in a Mumbai call centre. Meanwhile a couple of "desks" down is some old fluffybunny who is progressively getting louder and louder on a conference call telling everyone he can't hear them very well. That would probably be because the sound isn't going through his headphones, but coming out of the laptop's speakers, because he hasn't plugged the cable in.

Then everyone wants to chat all fucking day.

Paekakboyz

yep, people need to have an awareness of when to leave folks alone to do work. 
 
I think our buddy JK had a wee headphone incident at work the other day... playing some Michael Bolton remix or something?? 
 
Better than the guy in a lecture watching porn on his laptop with the speakers on! gold!

Hooroo

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To expand on my hatred of all things open plan, following a redevelopment we went from this:
<img src="http://i.imgur.com/0vuQab8.png" alt="0vuQab8.png">
 
to this:
 
<img src="http://i.imgur.com/Q4PlGdV.png" alt="Q4PlGdV.png">
 
So you end feeling like you're in a Mumbai call centre. Meanwhile a couple of "desks" down is some old fluffybunny who is progressively getting louder and louder on a conference call telling everyone he can't hear them very well. That would probably be because the sound isn't going through his headphones, but coming out of the laptop's speakers, because he hasn't plugged the cable in.
 
Then everyone wants to chat all fucking day.
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That is certainly not what I am talking about as being more ideal.

MajorRage

Given the lack of stuff on your desk Antipodean, I wonder why you think you needed the larger desk?

Hooroo

Or should we be calling you WS022??

antipodean

@majorrage said in Your work office space:

Given the lack of stuff on your desk Antipodean, I wonder why you think you needed the larger desk?

That's in the process of moving. There's another two monitors to be placed on there as well as another computer and without a KVM because different security classification means another keyboard and mouse... And I actually covered it; the ability to work without other people in your ear all day.

@hooroo said in Your work office space:

Or should we be calling you WS022??

That's supposed to be hotdesking too.

MN5

You're racking up the posts on here though Triple R, did you recently get "restructured" as well ?

Godder

Much like everything else in the corporate world, it depends on the specifics, and most reasonable solutions work for some outfits and not for others. Surprise surprise...

Mokey

Oh God, don't even get me started on this topic. Management at dayjob are obsessed with the new and shiny, and I'm hearing the horseshit buzz words like hot desk and collaboration spaces all over the fucking place. I'm in an open plan office (that looks a bit similar to antipodean's V2) but at least I have my own space. One thing I have heard talk of is all hot desks and stand up sharing areas and other fucking shit like that, and it makes me stabby.
 
I like having a patch to call my own. I like having my own station with a nameplate and things set out how I like. Work is crazy and complicated and ever changing, but that desk is my anchor. And if I want to chat to people who don't sit near me, I go chat. Or we whip up a hot drink in the machine.
 
Because I do a shitload of writing/proofing as part of my job, I like a quieter space to think. I sure as shit don't want to get stuck next to someone who is yapping on the phone all the time. (As antipodean also said, there is always someone who gets louder and LOUDER as the conversation progresses.) I wouldn't mind if we had our own space, and were grouped with our wider team. Then you are all doing the same thing, and know when chat is helpful and when you just want to get shit physically done.
 
But I sure as shit don't need to sit next to a new person every day to 'collaborate'. Just because it worked for one business somewhere, doesn't mean it is right for everyone.

mooshld

My whole career has been in open plan environments so I have no point of reference for closed door environments. But hot desking can die in a fire, unless you allow me to work from home every day. So that I only come in to the office if absolutely essential, then I will refuse to hotdesk.
 
I agree with Mokey you need your own space. Whenever I go to a new office the first thing I do is set out my work space how I want it. I also unashamedly put out a photo of the wife and kids to remind myself why I am there, when shit gets rough.
 
Mooshld

Mokey

I should add that team culture is part of my role, and every day I see the damage that process over people, change for change's sake, and complete lack of consultation and/or engagement does to morale. I would say to any management team considering 'investing' in workplace environment - take care. If you are determined to move to a completely new model, ensure all staff are kept informed every step of the way with the WHY. (And you'd better have a good why, not we read it in a magazine and thought it sounded cool). If you have the capacity, TALK to staff prior. Ask what good looks like for them for noise, space requirements, meeting rooms, hot desking etc. You might find you can accommodate them in some/all ways, and angst is minimised, output isn't compromised. Plus, if there is the perception that staff have been involved in the process/listened to, trust is built and healthy dialogue and relationships proceed.
 
I know some of this sounds wanky, but I cannot stress enough the importance of a great culture within an organisation. Bad culture destroys businesses with poor productivity, high staff turnover and rocketing costs.

Paekakboyz

whoa whoa whoa, are you talking about genuine staff engagement Mokey??! I know you write fantasy but... :whistle:
 
Ain't no place for that when management is making great (awful) and entirely informed (fabricated) decisions about what their worker bees need!! 
 
We've had a bunch of people go for standing desks and the vast majority of folks use them regularly. Only thing you shouldn't do with them is try to stand for most of the day, or large parts of it, right from the get go. Give yourself some time to get used to it etc.

Mokey

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whoa whoa whoa, are you talking about genuine staff engagement Mokey??! I know you write fantasy but... :whistle:
 
Ain't no place for that when management is making great (awful) and entirely informed (fabricated) decisions about what their worker bees need!! 
 
We've had a bunch of people go for standing desks and the vast majority of folks use them regularly. Only thing you shouldn't do with them is try to stand for most of the day, or large parts of it, right from the get go. Give yourself some time to get used to it etc.
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Ha! Shocking, I know.

WillieTheWaiter

<blockquote class="ipsBlockquote" data-author="Godder" data-cid="603087" data-time="1470311689">
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Much like everything else in the corporate world, it depends on the specifics, and most reasonable solutions work for some outfits and not for others. Surprise surprise...
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yeh I don't actaully buy that. You hear all the 'benefits' which are around increased productivity - which is a load of bollicks.
 
it's all to do with cost savings - we had a company survey our office and they found 60% of desk utilisation during the day so hurrah now we're moving to fcuking hot desking and 'activity based working'.. which is the latest corporate w@nk word along with 'diversification'. I just which they'd come out and say it rather than trying to sell it with all the other BS.
 
I've asked how they're measuring benefits realisation, and have just been told I'm a "change challenger".
 
yeh i like my own desk, can't be fcuked spending in total an hour a week packing sht up and unpacking each morning, especially when I've been given what I'd basically describe as a lunchbox to shove my sht in.. which takes my ergo keyboard and fan, and that's it. oh and i have a landscape & portrait screen setup, so more pissing around each day.
 
funnily enough I'm running a project to migrate the company to Win10 and 0365.. the 'future ways of working' project is looking at increasing 'mobility' staff (using laptop / tablet) from 20% to 60% plus.. when I give them the figures around equipment hardware (laptop / tablet 3x more expensive than desktop) they're going to sh*t themselves cause the desk cost savings are going to look rather stupid next to the increase in hardware cost when we're talking about 4000 devices...
 
anyway glad I've got a place to now rant about how much I hate hot desking.. all our new setup is coming in this weekend.. i'll take a pic.
 
right now i've got 7 years of cr@p to remove from my desk area.....

Mokey

Oh yeah 'activity based working' that's another high level crap speak phrase I've heard.

The Silver Fern

Your work office space